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How to email a resume & cover letter the right way & get more job offers

All of us always dream of getting job offers from Google, ITC, TCS etc. Now imagine you find a job offer of your dreams and after reading the job description you found that you are the perfect one for that opening. Now you prepared the email and applied for that opening.

After Two Weeks – No response received and you are worried. Have you faced a situation like this? Do you know why you haven’t received any response? Let’s see the answer:

The answer is: Nobody even seen your resume, because you might have not followed the way you should have applied via email.

So not worry, today we will learn all these skills and frankly speaking it’s very simple. We will learn:

-      How to email a resume and a cover letter the right way and get more job offers.

-      A resume email sample better than 9 out of 10 resume emails out there.

-      How to get in touch with the hiring manager before sending a resume via email.

-      The most important rules of resume email etiquette.


• Use an effective subject line

• Address your email to the hiring manager by name (if you know, else by sir/mam)

• In the first paragraph, tell the hiring manager that who you are and why you are contacting them

• In the second paragraph mention what value you would bring to the company

• Close the resume email body by saying that you are eager to meet in person

• Add a professional signature with your contact number

• Attach your Resume & Cover letter saved in PDF format with the professional file name “ Resume – Your Name”, “ Cover Letter – Your Name”

If you would like to email your resume directly to the hiring manager but you don’t know how to get in touch with them, read on. We’ll cover that in-depth. So, now that you’ve seen what to write in an email when sending a resume and a cover letter, let’s see what exactly makes this resume email so great.

SUBJECT LINE MATTERS: The way you submit your application also matters. You can upload your resume and cover letter through a generic application online, but you will end up in the same folder with other applied candidatures. It depends on the subject line, so make the most of it. So while applying for the opening, state that you are applying for a job, include the name of the position, reference name (if any). See an example of how you can write an effective subject line:

Subject line Eg: - Award-winning HR specialist seeks Sr.HR Manager Position #12345

NOTE: If the job offer asks for applying via email, check if the employer demands all applicants to use the same subject line, for instance, “Application for Position XYZ - [Your Name].” If so - you have to play by their rules.


On Mondays – Between 9 am to 10 am only

Applying on Mondays boosts your interview rate by 50% compared to other days. Submitting your resume at the mentioned timeline brings about 98% of the rise in chance to hire ability. This is the time when your email will on top and when the recruiter will access his/her email id, you can expect that the recruiter will definitely check your email first. This is also we can call as FCFS (First Come First Serve). Below are a few tips you can follow:

• Submit your Resume email on Mondays between 9 to 10 am only

• Apply for the opening within 4 days since the job posting went live

• Always tailor your Resume & Resume email for that particular job before applying.


Recruiters and hiring managers don’t have the time to review cover letters entirety. Your resume email has to be short. In your resume email body, write only about the most relevant things. Make it a sneak peek of your job application.

 If the job ad explicitly asks for a “cover email,” a “covering email,” or an “email cover letter,” these are the only instances where you actually should paste your cover letter into your resume email. You can still attach your cover letter in a separate file, just make sure it matches the content of your cover email.

If you want to have a professional Cover letter Formats, then you can check out from here -


Dear [Hiring Manager’s Name],

I have attached my resume and a cover letter for [the name of the position].

As a [your major success], with a proven record of [your measurable, quantified, relevant achievements], my goal is to leverage my skills and knowledge to help [the name of the employer] succeed with [the employer’s specific plans].

I am looking forward to meeting you in person to share my insights and ideas on [how you’re going to help the prospective employer with their goals].


[Your name]

[Your job title]

[LinkedIn profile]

[email address]

[phone number]

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